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    Funding.
    Seamlessly documented.

    From initial request to resolution and proof of impact: one process, one system, one log. Nothing left in inboxes.

    For foundations and non-profit organisations.
    Eight roles, strict multi-tenancy.
    In pilot phase.
    20+ Modules5 Stages8 RolesFull Audit Trail
    01 — Context

    Email is not an operating system.

    Applications in the inbox, figures in the spreadsheet, resolutions in the minutes, receipts in the folder. Four versions of the truth, none of them complete.

    Foundations operate under strict accountability. If the funding process runs across scattered tools, you don't get an audit trail — you get a reconstruction, performed every single year.

    StiftungsOS consolidates the entire workflow. Every step generates its proof the moment it occurs.

    02 — Core Concept

    Five stages. Zero friction.

    001

    Request

    Multi-stage application with automatic assignment to the relevant review team. Status visible at all times — for applicants too.

    002

    Resolution Proposal

    The proposal is generated directly from the request, linked to the session, agenda and checklist.

    003

    Decision

    Digital voting, secret if required, with automated result calculation and resolution as a formal document.

    03 — Continuation

    Resolutions become work.

    004

    Project

    The approved application becomes a project — with budget, line items and accountability, without manual re-entry.

    005

    Monitoring

    Fund drawdowns, progress reports, deadlines. Budget overruns are prevented, not noticed after the fact.

    006

    Verification

    Donation receipts, reports and the audit trail are generated from live data.

    04 — Modules

    Everything integrated. Nothing scattered.

    01
    Finance
    Hierarchical budgets, items, bookings, fund drawdowns, donation receipts as documents.
    Core
    02
    Committees
    Meeting management, agendas, attendance, minutes, decision-making, calendar output.
    Core
    03
    Documents
    Versioning, categories, cross-process linking, controlled visibility.
    Core
    04
    Workflows
    Configurable templates, processing deadlines, escalation for delays.
    Configuration
    05
    Compliance
    Seamless audit trail, deadline monitoring, checklists per process type.
    Mandatory
    06
    Risk
    Register with assessment, measures and follow-ups.
    Governance
    07
    Extranet
    Access for grantees: view budget, request funds, submit reports.
    External
    05 — Tech

    Eight roles, one clear line.

    Multi-tenancy at row level, eight global and four project-specific roles. Grantees see their project — and nothing else.

    001

    Verification

    Server-side rules check deadlines and budget limits before booking. Cumulative drawdowns cannot exceed the framework.

    002

    Log

    Every change carries a timestamp, user ID and prior state. The audit trail is a byproduct of the work.

    003

    Access

    External participants work in the same system, not via attachments. The inbox ping-pong is eliminated.

    Proof is created during the work, not after.
    Contact

    If you are responsible for grant funding, we should talk.

    Inquiries

    Jean-Claude ParentManaging Directorjean-claude.parent@maitrx.ai

    maitrx GmbH

    Seeblick 21
    88045 Friedrichshafen
    Deutschland

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